Website leads to email: a message for every form submission

To get website leads by email, nana800 uses two blocks: webhook receives the form data, and send email message delivers it to one or more addresses. Emails go out through your own mailbox over SMTP, so you need the mail server address, login and password. One email costs as much as 20 basic block runs, 1,000 runs cost $1, and your balance is topped up to $3.50 for free every month.

Build it in the builder

What you can automate

  • Contact form leads arrive by email to the owner or to a shared sales inbox
  • One lead goes to several teammates at once, with addresses separated by commas
  • The customer gets a confirmation email at the address entered in the form
  • A website order arrives as an HTML email with name, phone, items and total laid out in a table
  • Alerts from services that can send webhooks collect in one inbox

How to set it up

  1. 1

    Prepare a mailbox for sending

    It is best to create a separate mailbox for website emails, for example at Gmail, Zoho Mail or your hosting provider. SMTP is the way mail apps send email. Look up the SMTP server address and the SSL port in the help of your mail service, usually 465. Many mail services ask for an app password from the security settings for outside apps.

  2. 2

    Add the webhook trigger

    A webhook is an address your website sends the form data to. Create a scheme in the builder and add the webhook trigger. Choose POST in the method field and enter a path such as /lead in the path field. The path starts with a slash and does not end with one.

  3. 3

    Build the email in send email message

    Add the send email message block. Put the mailbox address into from and the recipients into to, several addresses separated by commas are fine. Write a subject in subject, such as New website lead plus the customer name. Build the email in text or html from the form fields: they sit in body of the webhook data under the same names as in your form.

  4. 4

    Enter the mailbox access

    Put the mailbox login, usually the full email address, into email auth user, the password or app password into email auth pass, and the server and port into smtp host and smtp port. The block connects to the server over a secure connection from the start, so it needs the SSL port, usually 465.

  5. 5

    Connect the form and test it

    Turn the scheme on, press API in the builder and paste the webhook address into your form settings or website code. In the Try it tab, send a test lead and check your inbox, including the spam folder. If there is no email, the reason is in the error_text field of the block. An enabled scheme costs $0.0042 per hour.

Pricing

A run of a Webhook block costs up to $0.001, a run of a Email block costs $0.002-$0.02. Every month the balance is topped up to $3.50 for free, an enabled scheme costs $0.0042 per hour.

Services in this connection

  • Webhook

    Receive website leads and service events with a webhook and answer requests with no server and no code. Free balance every month, no card needed.

  • Email

    Send emails from your own mailbox and start schemes on new mail in Gmail, Yandex or any other mailbox with IMAP. No code, free balance every month.

Frequently asked questions

An email costs as much as 20 basic block runs, receiving the lead with the webhook costs one, and 1,000 runs cost $1. An enabled scheme costs $0.0042 per hour. Your balance is topped up to $3.50 for free every month, no card needed. A scheme kept on around the clock for a month spends most of that on scheme hours.

Any mailbox that can send over SMTP with SSL on connect: Gmail, Zoho Mail, your hosting or company mail. Emails go out from your mailbox, so recipients see your address. To keep emails out of spam more often, put the same address you sign in with into from.

Open the block result: error_text holds the reason. Most often it is a wrong password where the mail service expects an app password, a wrong port or an empty subject: from, to, subject and all four mailbox access fields are required. The block also refuses to send emails with obscene or insulting words in the text, subject or HTML.

Yes. Put the email from the form data into the to field, and the customer gets a confirmation of the request. If the manager needs an email too, connect a second send email message block with its own text to the webhook. Each email is a separate run.

Telegram is cheaper: a message costs as much as one basic block run, while an email costs as much as twenty. Email works better when several people handle leads in a shared inbox or you need an email archive. You can connect both blocks to one webhook.

Build your first scheme for free

Sign-up is free and needs no card. Every month the balance is topped up to $3.50 for free, enough for about 3,500 runs of basic blocks.

Build it in the builder